University Studies
Abroad Consortium
NetSuite ERP Support
The University Studies Abroad Consortium (USAC) is dedicated to offering study abroad programs for university students. USAC provides international educational experiences that promote cultural immersion and global learning, enriching students' academic and personal growth.
Initial Challenges
> Inefficient Discount Management:
Absence of an automated system to manage discounts based on student seniority, scholarships, and other categories. Resulted in confusion, manual work, and inefficiencies.
> Lack of Detailed Categorization:
ERP system lacked detailed categorization for students and universities. Led to inefficiencies in data integration and reporting.
> Inadequate Cash Flow Reporting:
Need for a detailed and accurate cash flow statement for proper financial management and decision-making.
The solution
Hood River Consulting provided comprehensive support services by customizing USAC's NetSuite ERP system:
> University Billing Rules Customization:
- Developed and implemented billing rules tailored to USAC's business model.
- Automated application of discounts based on student seniority, scholarships, and specific criteria.
> Addition of Custom Fields for Categorization:
- Introduced detailed categorization for students and universities within NetSuite.
- Enhanced reporting capabilities and data granularity.
> Implementation of Cash Flow Statements and Workflows:
- Implemented a detailed cash flow statement function within NetSuite.
- Created workflows to automate refunds, external bank deposits, and payments.
Results
> Improved Financial Processes: Automation and customization led to more accurate billing and enhanced cash flow management.
> Enhanced Data Management:
Detailed categorization improved operational efficiency and reporting capabilities.
> Strategic Decision-Making:
Access to accurate financial data supported better planning and resource allocation.